Create or edit a chatroom

This dialog lets you create a new chatroom or edit an existing one: avatar, name, description, members, and accent color.

Prerequisites

• Signed in to Sequentia.
• Access to the Chatrooms page.
• Permission to create a chatroom to open the dialog (create or edit). Without it, Add a chatroom does not appear and the edit pencil is disabled.
• For a colleague to appear in the selectable member list, they need permission to enter chatrooms.
• On create: Add a chatroom is disabled when you already have more than 30 chatrooms (message: “Cannot create new chatrooms (max. 30)”). See To confirm with product.

Open the dialog

Create a chatroom

1. Open the Chatrooms page.
2. In the Chatrooms sidebar, click Add a chatroom.
3. Dialog opens with title Create a chatroom.

On open (create), the chatroom is prefilled with:

• you already in Members;
• an automatically generated avatar;
• a random color.

After confirm, the new chatroom is saved and you are taken to it.

Edit a chatroom

1. Open a chatroom from the list.
2. In the chatroom header, click the pencil icon.
3. Dialog opens with title Edit my chatroom.

tip

The pencil is disabled without permission to create a chatroom. Edit is not limited to the chatroom creator in the UI: anyone with that permission can open the dialog on the displayed chatroom.

Dialog fields

Avatar

• Click the image to upload a photo (image files).
• While uploading, a loading skeleton shows.
• Refresh button: Generate a new avatar — proposes a new generated avatar from the name (or chatroom id if no name yet).

On create, once the name reaches 3 characters, the default generated avatar updates from the name (unless you already uploaded a custom image).

On edit, changing the name no longer automatically replaces the avatar.

Name

• Label: Name.
• Placeholder: “SEQUENTIA team chatroom”.
• Required: at least 3 characters to enable Confirm.

Description

• Label shown: Description.
• Free text area.
• Placeholder: “Chatroom to discuss work to be done...”.
• Optional.

Members

• Label: Members.
• Multi-select via user avatar list.
• Only workspace members with permission to enter chatrooms appear.
• At least one member required to enable Confirm.
• On confirm, the chatroom creator is always kept in the member list (even if removed in the UI).

Color

• Label: Choose a color.
• Click the color button to open the color picker.
• This color is the chatroom’s visual accent (header / message area background).

Confirm or close

Action	Effect
Confirm	Saves chatroom (create or update) and closes dialog
Close (X) icon	Closes without saving; on edit, local changes are discarded
Help (?) icon	Opens contextual help for this dialog

Confirm stays disabled while:

• name has fewer than 3 characters, or
• no member is selected.

What this dialog does not do

• Send messages, attachments, or links (tickets, boards, etc.): that happens on the chatroom page once open.
• Archive or delete a chatroom: not available in this dialog.
• Manage permissions to create or enter chatrooms: workspace role configuration.
• Open a chatroom without enter permission: chatroom menu then shows “You do not have permission to enter chatrooms”.

In-app help

In the dialog header, the help icon opens help for Create or edit a chatroom.

To confirm with product

• “Max. 30” limit: message and button disable when you have more than 30 chatrooms (so from 31 onward). With exactly 30, creation still works. Confirm whether limit is 30 inclusive or exclusive.
• Description label is not translated to English while placeholder is. Confirm whether translations should match.
• Anyone with create permission can edit any displayed chatroom (not only ones they created). Confirm whether creator / admin restriction is desired.
• In-app FAQ says “Create a chatroom” while page button is Add a chatroom and dialog title Create a chatroom. Confirm label alignment.